Privacy Policy

Privacy Policy

Entity: GAAP Accounting Services

Last Updated: July 4, 2026

At GAAP Accounting Services, we are committed to protecting your privacy and handling your personal and financial information with the highest level of security and confidentiality. This Privacy Policy explains how we collect, use, store, and disclose your information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and the Tax Agent Services Act 2009.

1. Information We Collect

We collect information that is reasonably necessary to provide our professional accounting, bookkeeping, and taxation services. This may include:

• General Information: Full name, email address, phone number, and company name collected through enquiries and lead forms.
• Business Identifiers: Australian Business Number (ABN).
• Sensitive & Financial Information: Employee salary details, financial records, and Tax File Numbers (TFNs) required for payroll, bookkeeping, BAS preparation, and taxation services.

2. How We Use Your Data

Your personal information is used solely to deliver the accounting and financial services you request. This includes:

• Preparing professional quotes for End of Financial Year (EOFY) services.
• Managing payroll processing and preparing Business Activity Statements (BAS).
• Providing accounting, bookkeeping, tax planning, and taxation services under the Tax Agent Services Act 2009.
• Responding to enquiries and maintaining our business relationship with you.

3. Third-Party Software & Overseas Data Storage (APP 8)

To provide secure and efficient accounting services, we use trusted cloud-based software platforms.

• Software Providers: Xero, MYOB, and QuickBooks are used to process and securely store financial information.
• Cross-Border Data Storage: Your information may be stored on secure overseas servers, including those located in the United States, operated by these third-party service providers.
• Security Measures: We implement Multi-Factor Authentication (MFA), encryption, and other industry-standard security measures to protect your information from unauthorized access.

4. Automated Decision-Making (ADM) Disclosure

We use automated systems to improve the efficiency of our administrative processes.

• Application: Information submitted through our enquiry forms may be automatically analysed to categorise enquiries and assess service requirements.
• Purpose: This helps ensure your business is matched with the most appropriate accounting services and professional expertise.

5. Your Rights, Access & Data Retention

• Access & Correction: You may request access to the personal information we hold about you or ask us to correct information that is inaccurate, incomplete, or out of date.
• Data Retention: In accordance with Australian taxation and accounting requirements, financial records and supporting documentation are securely retained for a minimum of seven (7) years before being safely destroyed.

6. Contact & Complaints

If you would like to access your information, request a correction, or make a complaint regarding the handling of your personal information, please contact our Privacy Officer:

Privacy Officer
GAAP Accounting Services
Austral, NSW 2179, Australia
Email: admin@gaapas.com.au
Phone: 0466 336 465